A typical small business scenario
Your company is a small business with up to 25 users, each with their own PC, and you are looking for a way to improve management of your company’s valuable data. So far, each user is saving data on their own computers, save to a Google Drive or similar cloud option, and data is shared through emails or by creating locally shared resources, such as external USB drives.
Data backups are virtually non-existent or are never tested, and you certainly do not have the ability to go back a few days or even weeks to find deleted files. Often in cases when a PC fails, a lot of data is lost and unless a small fortune is spent to recover files you have no choice but to start from scratch.
The Problem
You want to address the following problems:
- Stop access to files by staff that shouldn’t have access.
- Increase shared storage without increasing cost too much.
- Stop having files stored in random places and stop creating unnecessary duplicates files.
- Mitigate data loss by having regular and automatic backups.
Your Goals
Now you know your goals, it is easier to create a game plan:
- Put the company’s computer files on-premises in a single centralized location, accessible to all users who should have access.
- Be able to grow the storage capacity of the server if the need arises.
- Create Group Shares to control data access.
- Have an automatic backup schedule.
- The ability to restore data from backups when needed.
- Create backups on-site and perhaps off-site to provide an additional layer of data protection.
The Solution – Simple Server
The following list shows what is accomplished with a Simple Server implementation:
- Only selected users can access data as needed.
- Data is stored in one location so that all network users can easily access it
- Automated and scheduled backups are now in place.
- In the event of hardware failure, individual PC’s can get their data restored easily.
- When off-site backup is set up also, data can be restored even if local data is no longer available
Simple Server is an ideal solution for an organization with a smaller number of users. Although the server can easily manage many more, we find that most customers don’t exceed 25 computers. The pricing table is geared for this as well. If you need more capacity, please contact us.